eventmen
DashboardCustomersEquipmentHiresAvailabilityInvoicing & XeroAdmin

System admin

Who can do what, how categories map into Xero, and a full record of who changed what — the things a legacy system usually can't tell you.

Users

NameEmailRoleLast active
Karen Whitfieldkaren@eventmen.co.ukSystem AdminToday, 08:41
Steve Bramleysteve@eventmen.co.ukManagementToday, 07:55
Jodie Marsdenjodie@eventmen.co.ukSalesToday, 09:12
Lee Chapmanlee@eventmen.co.ukOperationsYesterday, 17:30
Adam Priceadam@eventmen.co.ukOperationsYesterday, 16:02

Role permissions

Sales

Quotes, customers, pricing and conversion.

  • Create and send quotes
  • View and edit customers
  • See rate cards and apply agreed discounts
  • View hire history and repeat-book in one click

Operations

Availability, prep, dispatch, return and servicing.

  • See the availability timeline across all stock
  • Build load lists and mark kit prepped
  • Record dispatch, on-site and return with photos
  • Flag damage and raise service jobs

Management

Utilisation, revenue, margin and aged debt.

  • Utilisation and revenue by product category
  • Margin per hire and per customer
  • Aged debt pulled live from Xero
  • Forecast against committed bookings

System Admin

Users, rate cards, integrations and audit.

  • Manage users, roles and permissions
  • Maintain rate cards and nominal mappings
  • Configure and monitor the Xero connection
  • Full audit log of every record change

Nominal mapping (Xero)

  • 4010Fencing hiremapped
  • 4020Structures hiremapped
  • 4030Stalls hiremapped
  • 4040Seating hiremapped
  • 4050Barrier hiremapped
  • 4060Stage hiremapped
  • 4070Traffic managementmapped

Integration health

Xero connectionconnected (simulated)
Last successful syncToday, 14:02
Failed records in queue1

In the live system this panel is where the Xero organisation is authorised, scopes are reviewed and the sync can be paused during a period close.

Audit trail

  • Quote H-24118 value changed £46,900 → £48,620

    Jodie Marsden · 09:14

  • 2 × chalet A-CH-010 flagged damaged on return of H-24096

    Lee Chapman · 08:52

  • Nominal 4060 mapped to Stage hire

    Karen Whitfield · 08:41

  • Xero payment pull applied 3 allocations

    System · Yesterday